ENGINEERING BUYER – SUPPLY CHAIN Permanent

RESPONSIBILITIES

Procurement Planning

• Build rapport, and constructive relationships with all internal, and external stakeholders (especially line managers, HODs, and EXCO)
• Gather adequate information on required engineering equipment/parts/goods and services and ensure thorough understanding of specifications.
• Seek cost saving opportunities by optimising our total cost of ownership.
• Contribute to budgeting process and provide input on forecasted prices and cost drivers, taking into account risks in the local and global markets/industries.
• Stay up to date with industry trends, and indicators.
• Execute procurement strategies for all major categories and ensure avoidance of any out of stock, or over stock situations.
• Implement risk mitigation plans, including but not limited to finding alternative suppliers, where necessary.
• Identify, and drive cost saving initiatives to implementation.
• Keep record of all procurement related documentation, and file it in a way that ensures accessibility by relevant stakeholders.

Vendor Sourcing, Evaluation, Approval, Registration, Contracting, Monitoring, and Review

• Read, understand and implement, all policies and procedures, and provide input for review where necessary.
• Sourcing : Conduct research, and identify possible suppliers of required equipment/parts/goods or engineering services.
• Vendor Evaluation : Conduct an official Request for Information (RFI).
• Assess vendor’s capability to meet specifications, and their capacity to provide required volumes within specified intervals/timelines.
• Shortlist vendors, collaboratively evaluate vendors with relevant departments and identify the most suitable vendor/s.
• Vendor Selection: Conduct an official Request for Quotation (RFQ) and select the vendor, in collaboration with relevant department
• Facilitate creation of vendor safety file, in liason with Heath, and Safety.
• Registration : On board selected vendor via SAP ARIBA, prior to issuing of purchase order.
• Contracting : Collaboratively create an agreement with the vendor, and seek approval from the relevant internal stakeholders.
• Purchasing : Place orders according to Procurement Policy, and expedite until delivery of equipment/parts/goods or engineering services is completed.
• Monitor : Track all invoice workflows, and resolve any challenges where necessary.
• Monitor vendor’s service delivery and share feedback with vendor and relevant internal stakeholders.
• Vendor performance. Evaluate vendor performance over time to determine reliability as part of Supplier Life Cycle
• Management and Performance.
• Comply to all standards of performance, including but not limited to : Turnaround timelines to source, obtaining quotes, and creating purchase orders.

Reporting, Filing and Administration

• Reporting on all procurement activities, in line with various stakeholder requirements.
• Keep record of all procurement related documentation, and file it in a way that ensures accessibility by relevant
  stakeholders

QUALIFYING ATTRIBUTES

Qualifications

• Diploma in Supply Chain Management or Engineering.

Experience

• 5 year purchasing experience, 3 of which in sourcing and procuring maintenance and engineering related equipment/parts/goods and services
• Hands on experience with purchasing software SAP.
• Experience on ARIBA is preferable.
• Reading and understanding technical drawings.

Knowledge

• Sound understanding of business processes, requirements and value chain
• Supply chain procedures
• Procurement strategies
• Vendor sourcing practices (researching, evaluating, negotiating)
• Logistics (Road freight, sea freight, air freight, courier door to door, incoterms) understanding
• Procurement compliance (RFI, Request For Proposal (RFP), RFQ, tendering, vendor approval, contracting ,
• monitoring)

Skills

• Proficiency in SAP
• Research skills
• Project Management
• Negotiation
• Numerical
• Financial acumen
• Contract design and contractor management
• Problem solving
• Data analysis & integration
• Proficiency in Microsoft Office
• Relationship building and networking
• Stakeholder orientation and engagement
• Written and verbal communication skills
• Planning and organizing
• Execution

Personality & Behavioural Attributes

• Attentive to detail
• Innovative
• Honest and ethical
• Adaptable and responsive to change
• Client orientated
• Results orientated
• Resilient