To conduct financial analyses and projections, manage day to day finance office activities, and control of production cost elements, budgeting, forecasting and stakeholder engagement towards optimised financial planning, operations and production cost control.
Develop and maintain costing processes and procedures
Provide input into formulation and/or review of internal controls (including but not limited to:
Segregation of duties; authorisation matrix; document design and control; permit operations procedures and any other policies and standard operating procedures and policies); implement and maintain approved/prevailing controls.
Oversee the management accounting function
Identify cost accounting risks, develop and implement mitigating strategies
Identify and work with Production Managers to minimise losses and improve production efficiencies
Attend to audit queries
Manage and control the annual planning and budgeting process
Prepare the budget and monitor compliance on a monthly basis
Interact with and train users regularly regarding budget control and variance reports
Compile monthly financial reporting pack and management accounts
Maintain, compile, analyse, explain and report on plant data for Africa production report inclusion
Oversee plant maintenance module and ensure accurate reporting at month end
Oversee and ensure correct posting and reporting of direct and indirect plant overhead costs
Perform assessment cycles using correct allocation base on a monthly basis to ensure overheard costs allocated are correctly to primary cost centres.
Report on variances between budgets, commitments and expenditure
Refine and enhance financial reporting to meet organisational needs
Assess any potential accruals on a monthly basis
Day to day finance operations
Ensure that controls are in place and operational for payment, contract approval, purchase orders and overspending approvals.
Approve orders, review invoices and forward for processing.
Collaborate with finance team (in Randfontein), to ensure appropriate inventory control, including planning and executing inventory counts.
Coordinate new product creation and master data control on SAP.
Participate in new product development projects and provide input on costing implications.
Review expense reports, arrange sundry payments and control petty cash.
Attend to ad hoc reviews, queries and information requests
Capital projects and fixed asset maintenance
Work with the Project Manager and ensure that the budget, Internal Rate of Return (IRR) computation, Sensitivity Analysis is accurate and updated with applicable changes as the design, bidding and contracting process takes place
Participate in bid response assessments/evaluations and ensure that they are conducted in accordance with procedures.
Ensure that decisions are adequately documented in a manner which allows all parties to understand the conclusions reached and rationale thereof.
Ensure that Authorisation for Capital Expenditure (AFCE) and other policies are complied with and coach the Local Project Team on application when necessary.
Request projects team to evaluate project’s costing such as committed, expected, balance of budget and ensure supplemental AFCE (CAPEX funds requests) are submitted when project costs are going to exceed overrun tolerance
Ensure the project budget and accounting records are reconciled to accurately reflect spending as it takes place, including complete, accurate and up to date monthly project reports.
Ensure retention amounts are accrued within the accounts and the project closes out on time, fixed assets are capitalized and depreciation commences once commissioning of the project is complete, furthermore, to ensure closure of the AFCE timely
Maintain fixed assets register in line with group policies
Fill vacant positions with employees who meet knowledge and skills requirements for positions.
Train and/or schedule training of employees in order to ensure that they are suitably qualified and competent.
Ensure that templates and procedures are understood, applied and consistently adhered to.
Manage the performance of team members, in a way that ensures productivity and compliance with relevant policies and procedures.
Recognise outstanding achievements in line with the prevailing Employee Recognition process.
Oversee management of time and attendance of team members, and ensure timeous system updates.
Communicate information and changes that affect employees clearly and timeously.