Payroll And Benefits Administrator Permanent

JOB PURPOSE:

To manage payroll processes for multiple businesses in a way that ensures compliant, accurate and timeous pay and benefits, consistently. It also involves manpower budgetary support, monitoring of total cost of employment and compilation of manpower reports for internal and external use.

KEY RESPONSIBILITIES:
1. Legislative and Remuneration Philosophy Compliance

• Keep up to date with all legislation that impacts pay and benefits.
• Develop and/review payroll policies, processes, procedures in line with the remuneration philosophy and applicable legislation, for approval.
• Ensure that the payroll system/software package and package structuring tool (PST) is updated and upgraded to align with relevant legislation and benefits structural changes.

2. Pay Structuring and Implementation Planning

• Propose salary scales/band changes in line with annual salaries benchmark/survey data, where applicable.
• Consolidate an annual performance based rewards schedule (salary increases and discretionary bonus) for the Non-Bargaining Category.
• Manage the time and attendance system to ensure that the system is always functional in order to maintain access and time and attendance control in collaboration with the external service provider/IT/Maintenance.
• Ensure payment control efficiencies (Transfer of internal and external funding – Netcash/SSC).

3. Employee Benefits Management

• Ensure occurrence and attendance of meetings with Retirement Funds Management Forums/Committees.
• Communicate medical aid and retirement fund changes to management, employees and payroll administration.
• Build and maintain sound relationships with remuneration partners and service providers in order ensure correct information administration, i.e. (retirement, medical aid, time and attendance).

4. PayRoll Input and Processing

• Upload annual salary increase schedules (including discretionary bonuses) where applicable for both Bargaining and Non-Bargaining categories in line with the prevailing collective wage agreement and approved performance based rewards schedule.
•  Oversee the process of data capturing into payroll system, to ensure accuracy and timeliness and release payroll onto the banking system. Includes quality checking of:
• Upload of time and attendance, overtime, deductions etc. into monthly payroll.
• Administration of third party payments (PAYE, UIF, SDL, Medical aid, Pension Fund, Group Life,

Funeral Fund), and Reconciliation reports.

• Manage employee termination benefits.

5. Reporting, Filing and Record-keeping

• Ensure maintenance of a complete and up to date filing system for all employees and reports, to enable access to current and historic supporting documentation.
• Generate payroll masterdata reports – i.e. employee headcount, new recruits and terminations, remuneration costs, leave etc.
• Compile manpower cost and utilisation reports, against budget and legislative requirements, collaboratively investigate discrepancies with heads of departments, and formulate corrective actions for approval.
• Compile Employment Equity income differential report and Workman’ Compensation Act Return of Earnings (WCA) and provide information for other legislative submissions, such as Employment Equity Reports & Plans, Broad Based Black Economic Empowerment verifications, Workplace Skills Plans & Annual Training Reports.
• Consolidate information for group reports, on monthly basis, and on request and submit to relevant stakeholders.

6. Employee Mobility (Local & International Relocation) and Expatriates Onboarding

• Coordinate processing of work visas and permits.
• Execute expatriates’ appointments and structure pay and benefits (e.g. accommodation, transport etc.).
• Manage relocation payroll costs in line with policy.
• Facilitate SARS tax filing for expatriates.

7. Service Delivery

• Support manpower budgeting process, by conducting annual reviews of departmental employee costs and proposing employee budgets to various departments for further review.
• Compile human resources department budget, by sourcing input from relevant stakeholders, and submit to Head of HR for review and approval.
• Conduct cost scenarios during wage negotiations and provide require information and other related reports.
• Provide input during pay-slip analyses, salary comparisons and pay proposals for new hires.
• On-board all new employees onto the company payroll and induct them on payroll administrative processes and procedures.
• Assist relevant stakeholders with form completion and submission, during benefit related changes,

termination, incapacity/disability processes, death etc.

Contribute to sound employee relations by addressing ER payroll issues and complaints in a timely manner

8. Supervision

• Train, manage performance and motivate team member/s productivity and excellence.
• Monitor implementation of payroll related policies, processes and procedures and ensure compliance.

QUALIFYING ATTRIBUTES:

• Degree in Human Resources Management, Business Administration or Finance
• Certificate in Payroll and Tax Administration Experience
• 10 -15 years working experience with in-house Payroll processing, 2/ 5 of which in a supervisory role.
• Must have worked in a Unionised, manufacturing environment, with ability to process variable pay aspects i.e. overtime, shifts allowances, etc.
• Working experience with multiple payroll processing, i.e. for multiple businesses
• Working experience with SAGE 300 People payroll system and SAP
• Experience doing Expatriate Payroll