ORGANISATIONAL EFFECTIVENESS COORDINATOR Permanent

RESPONSIBILITIES

Learning & Development Promotion, Planning & Funding:

• Conduct information sessions/road shows on available and/or new learning & development interventions as and when required.
• Consolidate workplace skills plans and discretionary grant applications and upload them on SETA platforms.
• Formulate a business training calendar for regulatory and group trainings in line with approved workplace skills plans.

Apprenticeships/Learnerships/Internships/Candidacy & Skills Programmes Implementation & Administration:

• Facilitate compilation of training and development plans for learners and learners’ induction.
• Consolidate learner agreement packs and/or skills programme enrolment packs for use during learner registration with the SETAs.
• Arrange learner progress assessments and track completion of formative and summative assessments.
• Determine competency levels of relevant learners and arrange competence based stipend adjustments.

In-house, External Training and Bursaries Processing and Administration:

• Conduct logistical arrangements for training sessions on site and oversee implementation.
• Collect certificates of competence/attendance and completed attendance registers on completion of training.
• Guide employees on how to access various learning and development activities and process external training requests and bursary applications.
• Process payments for all approved training programmes.
• Facilitate training sessions on organisational effectiveness activities for purposes of orientating stakeholders/users and inducting new employees.

Learning & Development Database Maintenance and Reporting:

• Keep accurate, complete and up to date record of information and documentation related to all learning and development activities.
• Maintain an efficient and updated filing system to ensure accessibility of information by relevant stakeholders.
• Compile customized reports on learning and development programmes, in line with specifications of multiple and diverse stakeholders.
• Consolidate annual training reports, and supporting documentation and upload on SETA platform/s.

Performance Management:

• Collect performance documents on various stages of the performance management cycle, and ensure correct completion thereof.
• Consolidate annual performance data and spreadsheets for use during calibration sessions and arrange relevant annual events.

Rewards & Recognition Coordination:

• Consolidate nominations and facilitate evaluation.
• Procure certificates, trophy engravings, and gifts (monetary and non-monetary) for award winners, and distribute where applicable.
• Arrange annual awards ceremonies (if held separately from year-end event.

Job Profiling & Evaluation Administration:

• Coach line managers in job profile compilation, as and when necessary and pre-edit job profiles in alignment with relevant templates, when necessary.
• Arrange Job Evaluation (JE) Committee meetings, collaboratively evaluate jobs with the Committee and compile job grading reports.

Employment Equity (EE) & Skills Development (SD) Committee Coordination:

• Compile monthly employment equity and skills development statistics.
• Champion projects related to EE and SD qualitative objectives.
• Compile minutes for EE & SD Committee meetings.
• Coordinate nomination, voting and appointment processes of Committee Members.

Socio Economic Development:

• Receive and quality check applications for Education Assistance for Employees’ Children.
• Facilitate completion of contractual agreements and process school fees payments.

QUALIFYING ATTRIBUTES

Qualifications

• National Diploma in Human Resource Development or Human Resource Management or related field (NQF 6/10)
• Certificate in Skills Development Facilitator training will be an added advantage

Experience

• 3 years’ experience co-ordinating Learning & Development in a manufacturing environment
• Working experience with compilation and submission of Workplace Skills
• Plans and Annual Training Reports to SETAs
  Working experience with SAP and advanced MS Excel

Knowledge

• Knowledge of the Employment Equity Act, Skills Development Act; Skills
• Development Levies Act and BBBEE Act with regards to Skills Development & Management Control,
• Understanding of the human resource management value chain

Skills

• Proficiency in SAP and Microsoft Office
• Training coordination
• Project execution
• Event Management
• Training, coaching & presentation skills
• Administration
• Minute taking and reporting
• Written and verbal communication skills
• Logical reasoning and problem solving
• Interpersonal skills
• Stakeholder engagement
• Planning & organising
• Collaboration
• Administrative (Record keeping and filing skills)

Personality & Behavioural Attributes

• Passion for employee development and enhancement of employee experiences & organisational effectiveness
• Genuine interest and drive to achieve Transformation
• Attention to detail
• Openness and willingness to learn, teach and coach
• Resourceful
• Resilient