BUILDING SUPERVISOR/CO-ORDINATORS Permanent

RESPONSIBILITIES:

• Manage daily building management by walk about and pro-active call logging for maintenance/repairs and cleaning.
• Manage and supervise maintenance staff and progress of calls logged and assigned. 
• Daily supervision of contractors on site (cleaning, catering, landscaping, internal plants, etc.).
• Monthly meetings with suppliers to monitor SLA’s.
• Management and implementation of building related projects i.e. office moves, renovations, etc.
• Manage and resolve issues and complaints from staff regarding service delivery.
• Completing scopes of work for all projects and getting in quotes to complete the work or purchase necessary equipment. 
• Submit requests for budget for items that need to be purchased or renovations to be done.
• Follow up with suppliers on delivery and/or installation.
• Adherence to H&S processes and procedures.
• Reporting to seniors on progress of daily building management as well as weekly and monthly reports on building efficiency.

Accountability Staff Management:

• Manage the maintenance staff on site with regards to time management and closing of calls assigned to them.
• Manage Switchboard staff on site
• Manage Mailroom staff on site
• Manage Reception staff site
• Monitoring the quality of workmanship and efficiency in their roles.
• Monitor stock taking and supervise weekly activities.
• Managing work completed according to specified H&S processes.

Accountability Building Efficiency:

• Pro-actively logging calls on help-desk for repairs or maintenance and cleaning work.
• Ensuring that calls logged get closed within the required time period.
• Liaising with staff or contractors regarding the status of open calls.
• Setting up & controlling of Boardrooms / Training Rooms for functions & special requests
• Meeting Room Audits  
• Soft Services & Technical Audits 
• Liaising with Landlord on building issues on behalf of Client / Tenant 
• Liaise with Sub-tenant and manage all FM related scope 
• Financial administration 

Accountability Project coordination and implementation:

• Completing a scope of work on all projects. 
• Liaising with contractors in the quoting process. 
• Submitting quotes for request of budget.
• Completing project plans on planning and implementing.
• Monitoring the projects progress as well as snagging the completed works.

Accountability Contractor Management:

• Ensure that on and off site contractors meet the agreed upon SLA’s.
• Monthly contractor performance meetings to raise issues and concerns.
• Ensure that work done or services rendered are to the highest standards of quality and efficiency.
• Managing work completed & contractors according to specified H&S processes.
• Financial administration.

QUALIFYING ATTRIBUTES:

Qualifications

• Matric 
• University of Technician degree or diploma in the facilities management/technical or similar field.
• H&S certificate or diploma.

Experience

• Facilities/Building Management 
• Supervision of staff 
• Liaising with contractors 
• H&S processes and procedures 
• Management or supervision of building related projects

Skills

• Basic office management skills 
• Good communication skills (good understanding of languages – verbal and written)
• Customer service orientation
•  Leadership skills 
• Problem solving skills

Competencies

• Formulating strategies and concepts 
• Computer Literacy as well as knowledge of Microsoft programs 
• Analysing 

Language Requirements:

• Afrikaans
• English 

Driver’s License Required:

• Code 8